IMS Bulletin #66 (1 February 2008)
IMS bulletin for CRG Super Users
Index
1. Plain Language Summaries: preparing for
the release of RevMan 5
2. Authors' contact details: reminder
3. Materials from the RevMan 5 Conversion Workshop
for UK RGCs
4. Contact details for a Contact person of a
published review: summary of fields not
published
5. Use Ctrl-P to print graphs
from Archie
6. Question of the week:
How do I allow our CRG's statistician to read reviews in
Archie?
1. Plain Language Summaries: preparing for the release of RevMan 5
As you know, it is mandatory for
published full reviews to include a two part Plain language
summary (PLS): a PLS title and a summary text. When reviews are
converted from RevMan 4 to RevMan 5, as long as the review's PLS has
these two sections, they will be inserted into the two appropriate
fields in RevMan 5. However, if the review has a
PLS text but no title, you will not be able to publish the
RevMan 5 review until you have completed the title field in RevMan 5.
It is also now mandatory for the first field of the two-part
PLS to contain "a restatement of the review's title in plain language
terms" rather than a declarative statement as a headline -
see section 3.2 of the Handbook for up-to-date details of the format
for a PLS. In preparation for the release of RevMan 5, you
may wish to begin to check that your PLSs conform to the current
guidelines.
Some currently published reviews do not contain a
PLS and we will be in touch with RGCs, if appropriate, to
provide them with a list of the titles of reviews without PLSs so that
they can arrange for a PLS to be included before these reviews are
converted to RevMan 5 format and remarked for publication.
Please remember that the Cochrane Consumer
Network (ccnet-contact@cochrane.de)
can help with the preparation of PLSs.
2. Authors' contact details: reminder
As mentioned in previous issues of the IMS Bulletin, it
is now mandatory for all author's contact details to include the city
and country and, whenever possible, the author's department and
organisation. To help RGCs ensure that their authors' contact
details are complete, Jacob Riis emailed RGCs a spreadsheet
with details of authors' contact details that will cause problems
when their reviews are published in RevMan 5 format so that RGCs can
correct them before they start publishing reviews in RevMan 5 (see
Jacob's email dated 10 January 2008, subject 'Missing affiliations
spreadsheet').
3. Materials from the RevMan 5 Conversion Workshop for UK RGCs
Some of the slides and documents used
at the RevMan 5 Conversion Workshop for UK RGCs held on Friday, 25
January 2008 are now available at http://cc-ims.net/Projects/newIMS/Training/.
See also a 'Quick Start for Authors' at
http://cc-ims.net/Projects/newIMS/Training/Quickstart-for-Authors.pdf,
a single-page reference document for authors on how to use
Archie.
Although a person's Archie contact details include,
if available, the person's prefix (Dr, Prof, etc.), phone number,
fax number and personal website address, these fields are
not published in The Cochrane Library.
5. Use Ctrl-P to print graphs from Archie
The
Graph View in Archie does not have a toolbar with a Print button. But
you can use the Ctrl-P keyboard shortcut to print the graphs
(e.g., to a
PDF).
6. Question of the week
Question: How do I
allow our CRG's statistician to read reviews in
Archie?
Answer: It depends
on the Entity role(s) your CRG's statistician has.
(a) If the statistician has the
Entity role 'Statistician' with your CRG, s/he will be able
to read editorial and shared versions of reviews because
this Entity role comes with the permission to read editorial and
shared versions. However, if the statistician wants to check the review
out to edit it in RevMan, s/he will have to be given the Document role
'Contact Editor' or 'Referee'.
(b) If the statistician only has the Entity Role
'Editor' (Description = Statistician), s/he will only be able to
read published reviews. In such cases there are two ways to allow your
Statistical Editors to read editorial and shared versions of reviews.
You can give them the additional Entity role 'Statistician' and the
appropriate Document role as described in (a) above, or you
can assign them the Document role 'Contact Editor'
or 'Referee' for the relevant reviews which will allow them to
read and check out these reviews to RevMan.
Please note that the list of currently
available Document roles will be reviewed at the next meeting of the
Editorial Management Advisory Group in May 2008. If you would like to
feed into this process, please send your suggestions via Archie Help
(Help > Feedback).
