What's New

12 July 2010, v. 3.2.1

• Bug fixes:
  
  • Complimentary subscriptions could not be donated
  • Saved searches for decision tasks could be loaded again
  • Email addresses with apostrophe were not accepted
  • Exporting Wizard timed out in Firefox

2 June 2010, v. 3.2

• Split and merge wizard for reviews
  This wizard assists in splitting a review into two or more reviews or merging two or more reviews into one. The user has the choice between using a forked and a branched split/merge.
• Browser restrictions removed
  It is now possible to access Archie using any browser, including Safari, Chrome and Opera. Note that we're still mainly testing using Internet Explorer or Firefox, and if you use one of the other browsers, it is more likely that there will be minor inconsistencies in the user interface.
• Published View for new review types
  The Published View for Diagnostic Test Accuracy reviews has been improved, and a Published View for Overviews of Reviews has been added.
• Grouping of search fields
  The pull-down lists of search fields for advanced searches are now organised in logical groups.
• Search in relation to selection set
  First run a Document search and select some reviews. Then run a People search and choose 'Contact Person for Review'. You will end up with a list of contact persons for the selected reviews.
  Also available: People search: Author of Review (relative to document selection set), Document search: Review with Contact Person, Review with Author (relative to person selection set), Entity search: Entity for Document (relative to document selection set), Entity for Person (relative to person selection set).
• Review Numbers in RevMan view and PDF header
  The Review Number (if any) for a review is now shown after the title in the RevMan View and also in the page header when a PDF is generated. Note that this change is in Archie only - RevMan is still not showing the Review Number.
• Enter Review Number in the Review Wizard
  It is now possible to enter the Review Number at the same time a review title is created in Archie.
• Create new person record from Select Person window
  It is now possible to bring up the Person Wizard directly from the Select Person window.
• Verification dialog when user clicks 'Verify' on Person Properties
  You will now have to confirm the action before marking the contact details as verified.
• Link to Archie's privacy policy in 'Verify Contact Details' mail
  The message to an individual to verify his/her contact details now contains a link to Archie's privacy policy
• Totals and subtotals in All Published Reviews Report
  You can now see the total number of reviews for all groups and the total for each group.
• Record a reason for aborting workflows
  When a workflow is aborted you can now provide the reason, e.g. Updated to new template, and write a note with additional details.
• Shorter ticket links
  The long links were causing problems for some email clients.
• Bug fixes:
  
  • Not possible to assign multiple workflow roles together
  • Incomplete Topics List Reports for topics lists containing symbol characters
  • Exported byline is blank if user does not have permission to see the latest version of a document
  • Broken links after deletion of people involved in workflows
  • A Super User can link another entity's topics to any review
  • Icon buttons in Viewer not displayed properly Chrome and Safari
  • Support for non-English characters in module byline (Firefox only)

30 April 2010, v. 3.1.2

• Bug fixes:
  
  • Group AND and Group OR search terms did not work together with some search terms
  • Some search terms could only be used once in a search
  • Export limit on persons should not apply to all resource types

13 April 2010, v. 3.1.1

• Bug fix:
  
  • Some workflow messages appeared to be sent from an arbitrary user

9 April 2010, v. 3.1

• Improvements to the Publication Report
  • Report opens much faster
  • RM4 heading no longer appears in publication reports. Note: The heading may still appear if you look at publications reports prior to issue 1, 2009.
• Improvements to the Workflow Status Report
  • Option to Show active tasks only
  • Option to Exclude reviews with no task found
  • Option to Include workflows with no milestones
  • Removed option that only shows workflows for reviews in the editorial phase
• Task numbers in history
  Workflow history includes task numbers in the Task column for new entries.
• Using AND and OR in the same search
  AND and OR can now be used together in advanced searches without having to use the selection set as 'clipboard'. Use the 'Group AND', 'Group OR' and 'Group END' search terms at the end of the pick list. Search terms inside an AND Group are combined with AND and vice verse. 'Group END' is used to end both types of groups.
• Specifiction of version number to update when files are checked in
  When checking in generic files, you can choose between updating the primary or the secondary version number.
• Email address validation
  Email addresses are validated for obvious errors when changes are made. Email addresses included in exports, e.g. email string, are also validated.
• 'Verified by' in Person Properties
  The person who has verified the record is shown in Person Properties.
• Verified date shown in Resolve Duplicates Wizard
  The date a record was verified is shown in the Resolve Duplicates Wizard and is used to highlight the most recent record.
• Recording of splitting and merging of reviews
  It is now possible, at the Advanced tab of the review Properties screen, to record if a review is split into multiple reviews or multiple reviews are merged (or lumped) into one review. In the long term, this information is going to be used in The Cochrane Library to be able to jump between related reviews, but recording of the information in Archie may start now.
• Support for verification of contact details
  It is now possible to send a message via Archie to an individual - user or non-user - that asks the person to verify the contact details on a web form, so that edits can be transferred automatically to the system. Until further noticed, this functionality should only be used by a limited numbers of pilot entities in agreement with the IMS Team.
• Bug fixes
  • Unable to save workflow status report

4 March 2010, v. 3.0.9

• Bug fixes:
  
  • Cannot change person assigned to Author document role if review has workflow
  • Error messages when linking Topics to Reviews
  • Tasks assigned from customised workflow template become unassigned when workflow is started

18 February 2010, v. 3.0.8

• Bug fixes:
  
  • Publishers are not receiving metadata for resurrected protocols
  • Users getting logged out unexpectedly

16 February 2010, v. 3.0.7

• Bug fixes:
  
  • Incorrect overdue notifications. If the task due date had changed as the workflow progressed, the overdue notification might still be sent based on the original due date.
  • Reverting to a previous review version should update document roles
  • Contact person not displayed under Resources
  • Resurrected protocol shows Inactive publication status
  • Edit Document XML function in Admin interface: textarea not updated

04 February 2010, v. 3.0.6

• File name check is removed when checking in generic files
• Bug fixes:
  
  • Problem with automatic population of TCSs in workflow
  • Withdrawn protocol is not published if it is made inactive right after submission deadline

27 January 2010, v. 3.0.5

• Bug fixes:
  
  • Incorrect overdue notifications
  • Error changing module status to Approved when withdrawn protocol is checked out
  • Corrections to Updated Reviews monitor report

21 January 2010, v. 3.0.4

• Bug fixes:
  
  • Forest plots for DTA reviews are missing bottom part
  • Task skipping when starting a new workflow sometimes fails
  • Workflows are being aborted when decision tasks are pre-skipped

11 January 2010, v. 3.0.3

• Bug fixes:
  
  • Graphs not visible for RevMan 4 review versions
  • Monitor tab shows all review as out-of-date for old issues
  • Topics.xml file is empty when exporting modules for publication

9 January 2010, v. 3.0.2

• Bug fixes:
  
  • Checkbox to 'Notify the assignee if task becomes overdue' in task properties doesn't work
  • Problems with task ticket form
  • Publication Wizard always asks for a permission for publication form for diagnostic reviews
  • Out-of-date reviews on Monitor tab should not include withdrawn reviews

19 December 2009, v. 3.0.1

• Bug fixes:
  
  • Some groups could not Edit Workflow Templates
  • 'Export to plain HTML table' icon should not move when table is horizontally scrolled

13 December 2009, v. 3.0

Interface and resources

• User favourites
  New Favourites menu where each user can have easy access to frequently accessed Persons and Documents. To add an item, right-click the record and choose Add to Favourites.
• List of recently accessed resources
  Under Recent in the File menu.
• Submit reviews for editorial approval from Archie
  New 'Submit for editorial approval' option when checking in reviews using Archie's interface. Should only be used in case authors have problems connecting from RevMan. Does not allow including comments, and does not show validation report, but it will reject reviews with errors.
• Skype name and status
  Field for entering a person’s Skype name. Will also show Skype status if the person has configured their Skype to show this online. New privacy option: Hide Skype name.
• Ability to copy content from tables
  A button on the standard table component (eg used to show the contents of a Resources folder) that produces a plain HTML version of the table. The plain format table can be copied and pasted in to other applications.
• RevMan code used for rendering forest plots
  Forest plots viewed in Archie are now identical to how they appear in RevMan.
• Preferences: default sharing for Notes
  You can now specify the default sharing level used when creating new notes.
• Clarification of Group Author option in New Person Wizard
  Now clearer that this is an alternative to a regular person record.

Messages

• Save message as note
  All messages can be converted to notes on the document or person that the message relates to. Use ‘Move to notes’ to create a note and delete the message, while ‘Copy to notes’ lets you keep the message.
• Adjustable pane size in Messages window
  Drag the divider between the list of messages and the viewing pane.
• Notifications window uses standard table
  The notification options are now listed in a standard table with sortable columns.
• Clarified text in messages about reviews submitted for approval
  The message to Super Users when reviews are submitted for editorial approval is now “The document has now entered the editorial phase, during which it cannot be modified by authors”.

Search and Export

• Search for people in developing countries
  New ‘From Developing Country’ search option. Finds people with an address in a ‘low income’ or ‘lower-middle income’ country.
• Search for people by Skype name
• Search for empty fields
  To search for records where the specified field is empty, choose "Equals" in the second column and leave the search term completely blank. To search for records where the field is NOT empty, choose "Does not contain" instead.
• Export Contact Editor and Copy Editor roles
  The export options for reviews now include the Contact Editor and Copy Editor document roles.

Reports

• Save settings in reports
  Some reports include multiple options. You can now save the settings for each report type.
• Publication statuses added to Review Group Report
  Shows the number of reviews that are new, updated, changed etc.
• Improvements to the time-to-event statistics reports
  Many adjustments to this report. For example: Using weeks as timescale, and the graph width is now 300 weeks. Shows median and inter-quartile range. Median is only calculated if 50% have had the event.

Workflows

Principal change

• Remaining time is no longer transferred to the next task
  When a task is completed before it is due, all later tasks will be moved forward in time. Previously, the extra time was given to the next task.

Template editing

• Customised role-to-task assignment
  You can now specify which workflow role each task should be assigned to.
• Multiple 'Editorial Base' roles
  To allow assigning specific tasks to specific team members.
• Default person for workflow roles
  You can specify a person that should always be the the default for each workflow role. Not available for non-unique roles (such as External Referee).
• View previous customized templates The Edit Workflow Templates window by default only shows active templates. The 'Show previous customised entity templates' options lets you see earlier changes.

Interface

• Grouping options for Workflows folder
  You can can customize the Workflows view under Preferences
• Icon shows if workflows are overdue
• New columns in Workflows folder view
  Graphical representation of 'Last Milestone Reached' and a 'Next Due Date' column.
• Workflows column in Reviews folder view
• Workflows tab on Review Properties
• Added 'Select' and 'Deselect' options to workflow and task context menus

Notifications

• Link to Task Properties sheet in notification email
• Notification email for Workflow Managers about overdue tasks
• Confirmation emails when tasks are completed through a ticket

Workflow Properties

• Milestones presented graphically in General tab
• Easy selection of multiple persons for workflow roles
• Simplified workflow history
• History records reason for repeating a task
• Gantt charts
  Tab on Workflow Properties and new export format for tasks

Tasks and tickets

• Skip multiple tasks in running workflow
  The 'Skip to' option in the right-click menu for tasks allows skipping multiple tasks after a workflow is started. Works like the 'Skip tasks until:' option available when starting a workflow.
• Right-click menu for tasks In Progress in Organizer
• Undo Skip
  For pre-skipped tasks. In task right-click menu.
• User status shown in Advanced tab
  To help decide if person should be given access via ticket.
• Support for auto-completion of 'Identify Sign-off Editor' task
  If somebody other than the workflow manager is assigned. Will not take effect until an updated template is deployed.
• Multiple recipients of ticket emails
  You can CC a ticket email to multiple persons.

Reports

• 'Next Due Date' in Workflow report
• Option to filter Workflow Status report by Workflow Manager
• Inclusion of Notes and Roles in Workflow Status report

14 October 2009, v. 2.8.3

• Workflow roles in the Roles tab are listed in order of appearance
• Export Wizard for workflow and tasks now include all fields
• Bug fixes:
  
  • Durations on Edit Workflow Templates were not editable in Internet Explorer
  • Remaining time was not transferred to next task when context menu was used to complete task
  • Remaining time was not always transferred to next task
  • Refreshing Workflow Properties (F5) no longer re-runs action
  • History of new workflow is now always be empty
  • Script error when starting a new workflow fixed
  • CRG changed to Managing Editor in the [Newtitles] email

10 October 2009, v. 2.8.2

• Bug fixes:
  
  • Table header did not scroll in Internet Explorer

9 October 2009, v. 2.8.1

• Bug fixes:
  
  • Registration page not working
  • Password resetting page not working
  • Missing figures when viewing review

8 October 2009, v. 2.8

• Added new workflow templates
  The Review Update, Review Amendment and Protocol Amendment templates.
• Allowed task completion/skipping from task list
• Added ability to reactivate Aborted workflows
• Ordered tasks in Progress list in Organizer tab by due date
• Allowed skipping and pre-skipping of decision tasks
• Used local time in workflow/task history
• Editor document role used for populating CRG Advisor workflow role
• Moved template picklist outside of Workflow Properties General tab
• Used person icon for person picker on Workflow Properties
• Rearranged the 'Skip tasks until:' option
  [checkbox] [Skip task until]:[task name]
  [Check this box and press start to skip tasks until the selected task becomes in progress]
• Renamed Workflow Properties window
  [Template name]:[Name of a review]
• Renamed the Roles tab to People in Workflow Properties
• Refined Workflow Properties People tab
  Using a plain list for workflow roles instead of a table. Renamed 'Add' and 'Remove' buttons to 'New' and 'Delete' and moved them to the right of the list. CRG Advisors and External Referees now plural.
• Introduced special icon for decision task
  Decision task icon:
• Displayed end date for Milestones
• History table of Workflows properties now sortable
• Added context menu for tasks in Search Results
• Advanced Search for Workflows and Tasks uses four rows by default
• Search for tasks by workflow status
• Task search is pre-populated with 'Workflow Status is In Progress'
• Search for workflows by milestone progress
• Search for workflows by status
• Introduced pick list for task name searches
• Added option to search for Skipped tasks
• Added 'Entity' column to workflow search results
• Removed 'begins with' and 'does not contain' conditions for History in Workflows and Tasks Searches
• Reordered general tab of task properties
• Added link to Workflows Properties from review properties
• Added Workflow Status report to context menu for Workflows folder
• Remaining time left for tasks showed on Workflow Properties
  When a task is overdue, the number of days are shown with minus sign, e.g. -5.
• Added option to filter workflows by milestone reached in Workflow Status report
• Added ability to close task window on completion
  New OK button will apply and close
• Showed review title on the ticket web page
• Workflow roles assigned to tasks from the beginning
• Bug fixes:
  
  • Some documents could not be checked out or in
  • Tasks and milestones were not properly sorted in Tools>Edit Workflow Templates ...
  • Workflow and task history searches returned unpredictable results
  • Task search could not exclude results from aborted workflows
  • Check-in failed if record for Author or Contact Person was marked as duplicate
  • Some tasks reverted to one day durations when workflow wss started or changes were applied
  • New citation flags were not shown for withdrawn reviews

Older versions

For older versions see the What's New in Archie "archives"