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What the new Information Management System (IMS) means to Co-ordinating Editors

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In 2005, the Cochrane Collaboration will gradually introduce a new Information Management System (IMS). The main purpose of the new IMS is to support more efficient preparation, maintenance and publication of high quality Cochrane reviews.

The new IMS will integrate the software programs currently used by Review Groups (RevMan, ModMan) into one streamlined Internet-based system. Using a standard Internet browser, accurate and up-to-date resources such as contact details, protocols, reviews, studies, review group topic lists, and other information will be easily accessible to all Cochrane entities (with the appropriate access rights).

Additional advantages of the new IMS will include the avoidance of duplication of data; centralised back-up and archiving of reviews and other documents; a check-in/check-out system that ensures that authors, editors, and CRG staff are always working with the latest version of a RevMan file; the ability to track reviews during their preparation and maintenance; and the automation of some administrative and editorial tasks.

Benefits for Co-ordinating Editors

  • Easy access to up-to-date contact details

    By browsing under or searching for People in the new IMS, you will have access to up-to-date contact details for other Co-ordinating Editors, staff at editorial bases, and other people within the Collaboration. Contact information accessed from the new IMS, whether for one person or a group of people, can then be easily exported in a format suited to your purpose.

  • Easy access to the latest versions of protocols and reviews

    By logging onto the central server, you will be able to identify the latest versions of protocols and reviews, check their current status, and review their history. From within RevMan, you will be able to use the new check-in/check-out system to download the latest versions of protocols and reviews from the central server for editorial review and comment.

  • Easier sharing of reviews, with improved version control

    The new IMS will offer better facilities for your Group to share reviews with, and facilitate input from, people inside and outside the editorial base. Peer reviewers, for instance, can receive reviews in PDF format with double line spacing. The central check-in/check-out system will improve version control.

  • Help with labour-intensive and editorial management tasks

    The new IMS will enable you and other staff at your editorial base to track protocols and reviews through the various stages of the editorial process. You will also be able to use the workflows available in the system to model some or all of your Groups editorial processes, from title registration through publication and updating. Once your Groups workflows have been established, the system can produce automated prompts reminding people involved in the editorial process when certain tasks need to be performed for example, reminding authors when their updates are due. These features should reduce workload at the editorial base.

  • Assistance with the preparation of monitoring and other reports about your CRG

    The new IMS will be able to generate a wide range of reports to help you monitor progress toward meeting your Groups goals and meet the Collaborations reporting requirements.

Created by Jacob
Last modified 16:47, 17 January 2005
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