Example email to author who sends a RM4 file for editorial processing acknowledging receipt and informing them that their review will be converted to RevMan 5

Dear XX,

Thank you for submitting your [draft/amended/updated] Cochrane [review/protocol] on [Title]. This is a short email to let you know that, in accordance with Collaboration policy, I will be converting your [review/protocol] to RevMan 5 format for further editorial processing. For details regarding RevMan 5, I refer you to the letter sent to all authors by the Cochrane Collaboration Steering Group Co-Chairs on 6 March 2008 (PDF available at http://www.cc-ims.net/authors/rm5-letter.pdf). This letter explains what this means for review authors, along with information on where and how to download RevMan 5, most of which can be accessed from http://www.cc-ims.net/authors.

When we have completed editorial processing of your [protocol/review], I will notify XX [Contact author] that it is available for check out from the Collaboration’s central server, Archie. I will also initiate the process of creating a user account in Archie for XX [Contact author] at that time, if he/she do not already have one.

I’ll be in touch again as soon as we have completed editorial processing of your [protocol/review]. Please feel free to contact me with any questions you may have between now and then.

With best wishes,