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IMS Bulletin #66 (1 February 2008)

IMS bulletin for CRG Super Users

Index

1. Plain Language Summaries: preparing for the release of RevMan 5
2. Authors' contact details: reminder
3. Materials from the RevMan 5 Conversion Workshop for UK RGCs
4. Contact details for a Contact person of a published review: summary of fields not published  
5. Use Ctrl-P to print graphs from Archie
6. Question of the week:  How do I allow our CRG's statistician to read reviews in Archie?
 

1. Plain Language Summaries: preparing for the release of RevMan 5

As you know, it is mandatory for published full reviews to include a two part Plain language summary (PLS): a PLS title and a summary text. When reviews are converted from RevMan 4 to RevMan 5, as long as the review's PLS has these two sections, they will be inserted into the two appropriate fields in RevMan 5. However, if the review has a PLS text but no title, you will not be able to publish the RevMan 5 review until you have completed the title field in RevMan 5. It is also now mandatory for the first field of the two-part PLS to contain "a restatement of the review's title in plain language terms" rather than a declarative statement as a headline - see section 3.2 of the Handbook for up-to-date details of the format for a PLS.  In preparation for the release of RevMan 5, you may wish to begin to check that your PLSs conform to the current guidelines.
 
Some currently published reviews do not contain a PLS and we will be in touch with RGCs, if appropriate, to provide them with a list of the titles of reviews without PLSs so that they can arrange for a PLS to be included before these reviews are converted to RevMan 5 format and remarked for publication.
 
Please remember that the Cochrane Consumer Network (ccnet-contact@cochrane.de) can help with the preparation of PLSs.
 
 

2. Authors' contact details: reminder

As mentioned in previous issues of the IMS Bulletin, it is now mandatory for all author's contact details to include the city and country and, whenever possible, the author's department and organisation. To help RGCs ensure that their authors' contact details are complete, Jacob Riis emailed RGCs a spreadsheet with details of authors' contact details that will cause problems when their reviews are published in RevMan 5 format so that RGCs can correct them before they start publishing reviews in RevMan 5 (see Jacob's email dated 10 January 2008, subject 'Missing affiliations spreadsheet').
 

3. Materials from the RevMan 5 Conversion Workshop for UK RGCs

Some of the slides and documents used at the RevMan 5 Conversion Workshop for UK RGCs held on Friday, 25 January 2008 are now available at http://cc-ims.net/Projects/newIMS/Training/. See also a 'Quick Start for Authors' at http://cc-ims.net/Projects/newIMS/Training/Quickstart-for-Authors.pdf, a single-page reference document for authors on how to use Archie.
 
 
 
Although a person's Archie contact details include, if available, the person's prefix (Dr, Prof, etc.), phone number, fax number and personal website address, these fields are not published in The Cochrane Library.
 
 

5. Use Ctrl-P to print graphs from Archie

The Graph View in Archie does not have a toolbar with a Print button. But you can use the Ctrl-P keyboard shortcut to print  the graphs (e.g., to a PDF).
 

6. Question of the week

Question: How do I allow our CRG's statistician to read reviews in Archie?
Answer:  It depends on the Entity role(s) your CRG's statistician has.
(a) If the statistician has the Entity role 'Statistician' with your CRG, s/he will be able to read editorial and shared versions of reviews because this Entity role comes with the permission to read editorial and shared versions. However, if the statistician wants to check the review out to edit it in RevMan, s/he will have to be given the Document role 'Contact Editor' or  'Referee'. 
(b) If the statistician only has the Entity Role 'Editor' (Description = Statistician), s/he will only be able to read published reviews. In such cases there are two ways to allow your Statistical Editors to read editorial and shared versions of reviews. You can give them the additional Entity role 'Statistician' and the appropriate Document role as described in (a) above, or you can assign them the Document role 'Contact Editor' or  'Referee' for the relevant reviews which will allow them to read and check out these reviews to RevMan. 
 
Please note that the list of currently available Document roles will be reviewed at the next meeting of the Editorial Management Advisory Group in May 2008. If you would like to feed into this process, please send your suggestions via Archie Help (Help > Feedback).
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