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IMS Bulletin #65 (19 December 2007)

IMS bulletin for CRG Super Users

Index
1. Latest Archie deployment (v.2.0): 10 December 2007
2. Checking the status of Archie
3. Start of RevMan 5 pilot
4. Reminders
(a) Training for authors in RevMan 5
(b) Archie user accounts for authors 
5. UK IMS workshop for Editors will be held in York in March 2008
6. Registering titles in Archie
7. IMS support during the holiday period
8. Questions of the week:
(a) For All
Question: A member of our CRG editorial staff is no longer working with us. As a member of staff he had an Archie user account. He still has an Archie record because he is on our CRG's mailing list and is also a member of a non-CRG entity. Is it still appropriate for him to have an Archie user account?
(b) For RevMan 5 pilot CRGs
Question: Can I print the full review, including forest plots, from within RevMan 5?
 
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This is the last IMS Bulletin for 2007. We look forward to working with you next year.
Happy holiday and all the best for 2008!
 
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1. Latest Archie deployment (v.2.0): 10 December 2007
A new version of Archie was deployed last Monday, 10 December 2007 with further versions deployed on 11 December (v.2.0.1 and v.2.0.2) and 14 December (v.2.0.3). The main focus of this deployment was to integrate Archie with RevMan 5. Some of the changes are relevant to all users, whereas others are only relevant to the CRGs involved in the RevMan 5 Pilot.  When RevMan 5 goes on general release, all CRGs will have access to all the new features. For full details of this deployment, go to Help > What's new. Highlights include the following.
 
For all CRGs
  • Author Document Roles have been renamed. The relationship between the roles continue as before for RevMan 4 reviews: a review will have one Contact Person and a number of Authors, with no overlap. RevMan 4 is unchanged and continues to use the old labels 'Contact reviewer' and 'Co-reviewer'.
    Pilot CRGs only: in RevMan 5 reviews, when the contact person for a review is also an author, which is usually the case, s/he should be assigned the Document Role 'Author' as well as the Document Role 'Contact Person'.
  • City and country are now mandatory fields in the New Person Wizard.

For RevMan 5 pilot CRGs

  • When reverting a review in Archie that has been converted to RevMan 5 to a version in RevMan 4 format, the new version created will automatically be converted to RevMan 5 with updated contact details from the Archie record.
  • Pilot Groups are not able to republish RevMan 4 reviews using the Review Contact Detail Wizard.
  • Publication reports have been redesigned to reflect the new publication flags.
  • The Authors Losing Subscriptions report supports RevMan 5 reviews. A valid subscription requires that the date in the Assessd as Up-to-date field in RevMan 5 is within the last 30 months.
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2. Checking the status of Archie
If you experience a problem with Archie, you can check the status of the server at http://www.cc-ims.net/Archie. If the system administrators consider Archie to be running normally, the status will be "OK - no issues known". When a problem has been identified, the severity will be indicated and, whenever possible, a very brief description of the problem and an indication of when it will be fixed will be given.
 
If you encounter a problem that is not explained by the status message, do not hesitate to report it to your IMS Support person.
 
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3. Start of RevMan 5 pilot
The RevMan 5 pilot started on Monday, 10 December 2007. The Co-Chairs of the Cochrane Collaboration Steering Group sent a letter to all authors with a review, protocol or registered title with one of the five CRGs involved in the pilot to explain the implications for them - see http://www.cc-ims.net/RevMan/RevMan5/Pilot-authors-letter.pdf. In brief, authors of pilot Groups can have an Archie user account so that they can check reviews out of and in to Archie. Authors working with pilot CRGs have been informed that they should not use RevMan 5 to submit reviews to non-pilot CRGs. However, if they have an Archie user account, please remember that they will be able to
(a) check out and edit the latest version of any review on which they are an author if the Write Phase of the review is Authoring
Note: although pilot authors can check out reviews from any CRG, they can only use RevMan 5 to check in reviews to the pilot CRGs.
(b) view and compare in Archie those versions of reviews on which they are an author that are in the Authoring or Shared Read Phase; and
(c) read in Archie all published versions of reviews in CRGs in which they have an Entity Role.
 
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4. Reminders
 
(a) Training for authors in RevMan 5
Please remember that Cochrane Centres are responsible for training and supporting authors in the use of RevMan 5. Authors can therefore contact their local Cochrane Centre for help with the use of RevMan 5 or refer to http://www.cochrane.org/news/workshops.htm for details of upcoming workshops.
 
(b) Archie user accounts for authors
Please remember that some of your authors may have Archie user accounts now if they are active authors with one of the RevMan 5 pilot CRGs - see item 3 above.
 
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5. UK IMS workshop for Editors will be held in York in March 2008
The IMS workshop for Editors will be held in York and not Oxford as reported in the last IMS Bulletin.
 
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6. Registering titles in Archie
You will notice that Archie now has support to register the four types of RevMan 5 reviews (Intervention, Diagnostic, Methodology, Overview of reviews) as well as RevMan 4 reviews. However, only the RevMan 5 Pilot Groups can use the new formats. If you are not a pilot CRG, please select 'RevMan 4 review' when registering a title. Once RevMan 5 goes on general release, the 'RevMan 4 review' format will be removed.
 
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7. IMS Support during the holiday period
Most of the IMS Support and Development team members will be on  holiday from 22 December 2007 until 2 January 2008. If you need urgent IMS Support during this time, please indicate this in the Subject header (e.g., start with 'URGENT') in an email to general@support.cc-ims.net  and prompt Monica Kjeldstrom with a text message to her mobile phone: +45 2127 1162.
 
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8. Questions of the week
 
(a) For all
Question: A member of our CRG editorial staff is no longer working with us. As a member of staff, we were his Primary Entity and he had an Archie user account. He still has an Archie record because he is on our CRG's mailing list and is also a member of a non-CRG entity. Is it still appropriate for him to have an Archie user account?
Answer: Yes. Anyone who has had an Archie user account can continue to have one as long as they have a record in Archie. The permissions that come with a user account, i.e., what an individual can do and see in Archie, are related to their Entity and Document Roles. It is therefore important that the Super User of the Primary Entity edits or deletes the roles the person no longer has as soon as possible.
 
(b) For RevMan 5 Pilot CRGs
(a) Question: Can I print the full review, including forest plots, from within RevMan 5?
Answer: Only in two separate steps. The Text of Review print mode will include the data tables and all named figures, but not the full set of forest plots, for which you will need to use Forest Plots print mode. The RevMan team is considering updating the print options at a later date.
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